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Everything you need to know (and why you shouldn’t skip them)
You’d never think about skipping the screening process when leasing to new residents in Maryland. It’s a step you should consider when it’s time to renew, too. Why? The background checks you used to qualify residents will spot any potential new problems, as well
Wouldn’t it damage the trust you’ve built up with residents, though?
If screening residents multiple times raises some concerns, fear not. This 7-minute read will show you:
Keeping the residents you already have is almost always the easiest, most cost-effective way to keep revenue flowing in. When renters want to renew their lease, it seems like a no-brainer.
But, there’s a catch. Rushing into a renewal can lead to drawn-out issues with residents, costly disputes, and even evictions.
Lease renewal screenings are an easy way to save your future self from that headache, find out how residents have fared since they first signed their lease, and spot any potential problems before they get out of hand.
Screening residents multiple times can understandably raise some questions. Are additional screenings really worth the effort? Wouldn’t they damage the trust you’ve built up with residents?
Fear not. This post will address those concerns, show you the overlooked benefits of resident screening checks for lease renewals, and give you pointers on conducting them in a way that feels effortless for everyone involved.
It’s pretty obvious why property managers and owners skip screenings for lease renewals. If a resident has always paid their rent on time and never given you problems, why not just renew their lease? Past experiences with a renter can give you some confidence in your relationship moving forward, but it doesn’t offer the whole picture.
It’s similar to signing a lease based solely on references. Even if those references are glowing, a screening check is still important, not to mention standard practice across the industry.
The same is true for renewal screening checks. A lot could have changed for residents over the course of their initial lease beyond what you’re aware of. A simple screening fills in the blanks and comes with a few key benefits:
Renewal screenings are similar to new resident screenings but even easier. You won’t need to gather as much information as you did the first time around. These are the three essential elements of resident screening checks for lease renewals:
With the formalities taken care of, don’t forget to do a “soft check,” as well. Beyond a formal screening, consider your history with the resident. Have they paid rent on time? Have there been any issues with other residents or in the way they’ve used the unit, shared spaces, and amenities? These are all things to consider before renewing a lease.
The most important thing to remember when screening residents is to keep the process transparent. It’s the best way to avoid alienating your renters.
To comply with Fair Housing Act (FHA) guidelines, make screening checks for renewals a standard across all your leases for a particular property. This keeps the process fair and easier for you to manage. Take extra care to ensure all your screenings—including renewal screenings—are non-discriminatory (i.e. you’re not discriminating against protected classes), by following local laws and reaching out to a legal professional when in doubt.
A failsafe strategy? Disclose renewal terms, including renewal screenings, in your initial lease agreements. Residents will appreciate having those details readily available and won’t be blindsided when it’s time to renew their lease.
Of course, when it comes to resident screenings, the less undue effort involved, the better. That’s true both for you and for your residents. Property management software makes initial and renewal screenings easy to perform and a consistent experience for all your residents, with minimal work on their part, too.
With an automated process for screening residents—and for keeping them up to date along the way—there’s little reason not to conduct a check-in between leases.
At first glance, renewal screenings can seem like an unnecessary burden, but, with the tips above, you’ll be avoiding much larger costs in the future, all while renewing leases responsibly and with confidence. With the right technology, it’s practically effortless.
If you’d rather have an “easy button” contact a Reliable Investment Consulting agent today at 301-823-5800 to hire an experienced property manager in Washington, DC, and Maryland marketplace.
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